Audit Working Papers Notes
Notes : In an audit scenario, as per SA 230, Auditors have to manually record Notes their comments and audit-related tasks along with their clients’ inputs supporting audit conclusions. This leads to a large numbers of documents to manage. The Audit Working Paper (AWP) feature in Tally.ERP 9 Auditors' Edition eliminates this.
Keeping in mind the nature of the audit workflow with Notes, we have built enough flexibility into this feature to assist Auditors throughout the audit.
Flexibility of the feature & Notes:
Auditors Notes can copy verification or working notes provided for particular vouchers/ledgers to AWP. Tally Notes also provides the flexibility of editing notes from within AWP or from the individual voucher/ledger.
Consolidated Audit Working Paper Notes
AWP will have a complete list of notes (displayed category-wise) entered by Auditors along with response from their clients arranged chronologically.
Secured access to the Audit Working Paper Notes
Auditors can control their audit team's access to the Audit Working Paper based on actions to be performed (Alter, View, Print, All), or be the sole owners of the document.
Benefits of Notes :
• All audit related Notes comments, observations, clarification and working notes are in single repository
• Eliminates the manual Notes entry of comments/notes by Auditors & their clients
• It helps in Audit Notes & Documentation (SA 230) required for peer review
• Saves Notes the need for storing and maintaining voluminous amount of working Notes & paper files
• A single Notes document for tracking/proofing purpose even after the Audit Notes is over
• Better Notes clarity via a display of audit flow for individual transactions in AWP
• Controlled Notes access to observations/comments
Basic concept of accounting - Tally Notes
Accounting: It is an art of recording, classifying and summarizing in significant manner and in terms of money, transactions and events which are of financial character and interpreting the results thereof.
Business transaction: A business transaction is “The movement of money and money’s worth form one person to another”. Or exchange of values between two parties is also known as “Business Transaction”.
Purchase: A purchase means goods purchased by a businessman from suppliers.
Sales: Sales is goods sold by a businessman to his customers.
Purchase Return or Rejection in or Outward Invoice: Purchase return means the return of the full or a part of goods purchased by the businessman to his suppliers.
Sales Return or Rejection out or Inward Invoice: Sales return means the return of the full or a part of the goods sold by the customer to the businessman.
Assets: Assets are the things and properties possessed by a businessman not for resale but for the use in the business.
Libilities: a All the amounts payable by a business concern to outsiders are called liabilities.
Capital: Capital is the amount invested for starting a business by a person.
Debtors: Debtor is the person who owes amounts to the businessman.
Creditor: Creditor is the person to whom amounts are owed by the businessman.
Debit: The receiving aspect of a transaction is called debit or Dr.
Credit: The giving aspect of a transaction is called credit or Cr.
Drawings: Drawings are the amounts withdrawn (taken back) by the businessman from his business for his personal, private and domestic purpose. Drawings may be made in the form cash, goods and assets of the business.
Receipts: It is a document issued by the receiver of cash to the giver of cash acknowledging the cash received voucher.
Account: Account is a summarized record of all the transactions relating to every person, every thing or property and every type of service.
Ledger: The book of final entry where accounts lie.
Journal entries: A daily record of transaction.
Trail Balance: It is a statement of all the ledger account balances prepared at the end of particular period to verify the accuracy of the entries made in books of accounts.
Profit: Excess of credit side over debit side.
Profit and loss account: It is prepared to ascertain actual profit or loss of the business.
Balance Sheet: To ascertain the financial position of the business. It is a statement of assets and liabilities.
Types of accounts
Personal account: Personal accounts are the accounts of persons, firms, concerns and institutions which the businessmen deal.
Principles: Debit the receiver , Credit the giver
Real Account: These are the accounts of things, materials, assets & properties. It has physical existence which can be seen & touch.
Ex. Cash, Sale, Purchase, Furniture, Investment etc.
Principles: Debit what comes in , Credit what goes out
Nominal account: Nominal account is the account of services received (expenses and Losses) and services given (income and gain)
Ex. Salary, Rent, Wages, Stationery etc.
Principles: Debit all expense/losses , Credit all income/ gains
Tally.ERP 9 with tally notes
Tally is a complete business solution for any kind of Business Enterprise. It is a full fledged accounting software.
Procedure for creating company in Tally
Double click on Tally icon on desktop. Alt+F3 Company info-Create company.
Accounts Only: To maintain only the financial accounts of the company. Inventory (stock) management is not involved in it.
Account with Inventory: This is the default option, which allows maintaining both the financial account of the company as well as the inventory of the company.
Select Company: We can choose the company which is already created.
Shortcut key - F1.
Shut Company: It is used to close the company which is opened. Shortcut key - Alt+F1.
Alter: It is used to make alterations in the company creation like name, date, maintain etc.
Quit: Exits from Tally. 1. Click on quit button.
2. Esc, Esc, Esc and enter.
Short cut keys
Alt+F3 - Company information menu
Enter - To accept information typed into a field.
To accept a voucher or master.
To get a report with further details of an item in a report.
Esc - To remove what has been typed into a field.
To exit a screen.
To indicate you do not want to accept a voucher or master.
Ctrl+A - To accept a form wherever you use the key combination the screen or report will be accepted as it is on this screen.
Ctrl+Q - It quits the screen without making any changed to it.
Alt+C - To create a master at a voucher screen.
When working within an amount field presses Alt+C to act as a calculator.
Alt+D - To delete a voucher.
To delete a master.
Ctrl+Enter - To alter a master while making an entry or viewing report.
F2 - Date
Alt+F2 - Change period
Alt+F1 - To see detail
F11 - Features company
F12 - Configuration options are applicable to all the companies in a data directory.
Ctrl+N - Calculator screen.
Ctrl+V - Voucher mode (Cr. Dr)
Invoice mode (name of item, rate, quantity, and amount)
Gateway of tally-Accounts info-Group
Bank account - Bank Account
Bank Od account - Branch/division
Capital account - Cash in hand
Current asset - Current liability
Deposit - Direct expenses
Direct income - Indirect expense
Indirect income - Duties and tax
Fixed asset - Investment
Loans and advance - Loan (liability)
Miscellaneous expenses - Provisions
Retained earning - Reserves and surplus
Purchase account - Sales account
Secured loan - Stock in hand
Sundry debtor’s - Sundry creditors
Suspense - Unsecured account
It is converted into cash with in a year. Ex. Bills receivable
These are the expenses which are directly related to manufacturing of goods.
Ex. Wages, factory rent, heating, lighting etc
These are the expenses which are indirectly related to manufacturing of goods.
Ex. Salary, rent, stationery, advertisement, printing
Depreciation: Decrease the value of the asset.
Sundry debtors: The person who is the receiver or customer
Sundry creditors: The person who gives or supplier.
Expenses Outstanding or Unpaid expenses or Expenses due:
Expenditure incurred during current year but the amount on which is not yet paid. (Added to the expenditure on the debit side and entered on the liability side.)
Income received in advance or Income received but not earned.
Income received during the current year but not earned or a part of which relates to the next year. (Deducted form the concerned income on the credit side and entered on the liability side)
Prepaid advance or Expenses or Prepaid expenses
Expenditure paid during current year but not incurred or a part of which relates to the next year is called expenditure prepaid. (Deducted form the concerned expenditure on the debit side and entered on the assets side)
Income outstanding or income earned but not received or Income accrued
Income outstanding means income earned during the current year but the amount on which is not yet received (added to the concerned income on the credit side and entered on the asset side)
Gateway of Tally-Accounts info-ledger-create
Stock in hand
Carriage inwards or Purchases
Cartage and coolie
Coal, gas, water
Oil and fuel
Factory rent, insurance, electricity, lighting and heating
Postage and telegrams
Rates and taxes
Interest on bank loan
Interest on loans paid
Printing and stationery
Carriage outwards or sales
Depreciation on assets
Interest on investment received
Interest on deposit received
Interest on loans received
Bad debts recovered
Profit by sale of assets
Loan from others
Income received in advance
Cash in hand
Cash in hand
Cash at bank
Fixed deposit at bank
Stock in hand
Stock of stationery
Fixtures and fittings
Plant and machinery
Land and building
Trading account: Buying and selling of goods.
Dr. Receiving aspect
Giving aspect Cr.
Direct expenses - Amount
Direct Income - Amount
To Opening stock - xxx
By Sales - xxx
To Purchases - xxx
By (-)Sales return - xxx
To (-)purchase return - xxx
By Closing stock - xxx
To Freight charges - xxx
To Cartage and coolie - xxx
To Lorry hire - xxx
To Manufacturing expenses - xxx
To Wages - xxx
To Factory rent, fuel power - xxx
To Gross profit (transfer to profit and loss account) - xxx
To Profit and loss account: Actual profit and loss of the business
Indirect expenses or payments- Amount
Indirect income or receipts - Amount
To Salary - xxx
By Gross profit - xxx
To Postage and Telegram - xxx
By Interest on investment received - xxx
To Telephone charges - xxx
By Interest on deposit received - xxx
To Rent paid - xxx
By Interest on loans received - xxx
To Rate and taxes - xxx
By Discount received - xxx
To Insurance paid - xxx
By Discount received - xxx
To Interest on bank loan - xxx
By Rent received - xxx
To Bank charges -xxx
By Bad debts received - xxx
To Printing and stationery -xxx
By Net loss - xxx
To Discount allowed xxx
To Carriage outward (sales)
To Depreciation on assets
To General expenses
To Bad debts
To Net profit
Balance sheet: Actual financial position
Liabilities - Amount
Assets - Amount
Bank loan - xxx
Cash in hand - xxx
Bank overdraft - xxx
Cash at bank - xxx
Bills payable - xxx
Fixed deposit at bank - xxx
Sundry creditors - xxx
Investments - xxx
Expenses outstanding - xxx
Bills receivable - xxx
Capital - xxx
Sundry debtors - xxx
(-)drawings - xxx
Closing stock - xxx
Net profit - xxx
Stock of stationery - xxx
Furniture - xxx
Plant machinery - xxx
Land and building - xxx
Motor vehicles - xxx
Prepaid expenses - xxx
Income outstanding - xxx
Alt+F3 Company Creation
Gateway of tally-Accounting voucher
F4 Contra: Records funds transfer between cash and bank accounts.
Deposit into bank or Opened bank account Cr. Cash
Withdraw form bank Cr. Bank
F5 Payment: Record all bank and cash payments.
Paid or Give Dr.
Cr. Cash/bank (in case cheque)
F6 Receipt: Records all receipts into bank or cash accounts.
Received or Borrow or Take Cr.
Dr. Cash/bank (in case cheque)
F7 Journal: Records adjustments between ledger accounts.
F8 Sales: Records all sales.
Dr. Cash/party (incase of credit-party)
F9 Purchase: Records all purchase.
Cr. Cash/party (incase of credit-party) Dr. Purchase
Journalize the following transactions
1. Commenced business with cash Rs.10, 000.
2. Deposit into bank Rs. 15,000
3. Bought office furniture Rs.3,000
4. Soled goods for cash Rs.2,500
5. Purchased goods form Mr X on credit Rs.2,000
6. Soled goods to Mr Y on credit Rs.3,000
7. Received cash form Mr. Y on account Rs.2,000
8. Paid cash to Mr X Rs. 1,000
9. Received commission Rs. 50
10. Received interest on bank deposit Rs. 100
11. Paid into bank Rs. 1,000
12. Paid for advertisement Rs.500
13. Purchased goods for cash Rs. 800
14. Sold goods for cash Rs. 1,500
15. Paid salary Rs. 500
Gateway of tally-Account info-Ledger-Create
Gateway of tally – Accounting voucher
Sl.No - Key - Voucher - Ledger - Group - Type of account - Principles Amount
1 F6 Receipt Cr.Capital Capital account PersonalGiver 10,000
Dr. Cash Cash in hand Real Comes in 10,000
2 F4 Contra Cr. Cash Cash in hand Real Goes out 15,000
Dr. Bank Bank account Real Comes in 15,000
3 F5 Payment Dr.Office furniture Fixed asset Real Comes in 3,000
Cr.Cash Cash in hand Real Goes out 3,000
To view- Gateway of tally-Accounts info-Ledger-Multiple ledger Alter-All items (for ledger)
Gateway of tally-Display-Day book-Alt+F1 (to see detail) (Accounting Voucher)
Alt+F3 Company creation-Maintain-Accounts with inventory
Gateway of Tally-Inventory information-Unit of measure
Gateway of tally –Inventory information-Godown
Gateway of tally-Inventory information-Stock group
Gateway of tally – Inventory information-Stock item
Gateway of tally-Display-Day book-Alt+F2 (change period) Alt+F1 (to see detail) or
Gateway of tally-Stock summary
1. On 1-4-15 Raman commenced business with cash of Rs. 25,00,000. He further introduced Land and Building costing Rs. 30,000, Plant and Machinery costing Rs. 25,000 and furniture and fixture costing Rs. 36,000.
2. On 2-4-15 Purchased Vehicle and Patents Rs. 20,000 and Rs. 15,000.
3. On 5-4-15 He deposited Rs. 1, 00,000 into Canara Bank.
4. On 6-4-15 Purchased from Cadbury Company
500 5 Stars @ Rs. 5 1000 Cadbury @ Rs. 5
100 Kit kat @ Rs. 4 200 Dairy milk @ Rs. 7
5. On 10-4-015 Purchased from Paras
500 Moov @ Rs. 20
500 D’Clod @ Rs. 12
6. On 13-4-15 Sold to Pankaj
200 Moov @ Rs. 20.50
100 D’Clod @ Rs. 12.25
200 Adhensive tape roll @ Rs. 15.25
100 Band Aid box @ Rs. 252
200 Boric Acid powder @ Rs.14
7. On 15-4-15 Sold to Akbar
500 Cadbury @ Rs. 6
200 5 Star @ Rs.5.25
50 Kit Kat @ Rs. 6
8. On 16-4-15 Paid to Cadbury company Rs.
9. On 18-4-15 Received from Pankaj
10. On 20-4-15 Paid to Paras Rs.
11. On 25-4-15 Received from Akbar Rs.
12. On 26-4-15 Purchase from Well Cloth
Formal Shirts Pan America-35Pc-400
Jeans Pants Tiger-20Pc-500
Ruff and Tuff-30Pc-350
Cotton Pants Arrow-40Pc-200
13. Paid Postage Rs. 500 by cheque
14. Received commission Rs. 15,000
15. Paid wages Rs. 2,500
Procedure for Inventory Problem
Gateway of Tally-Inventory Info-Unit of Measure-Create-
Symbol- Nos. Pcs
Formal Name-Number Pieces
Gateway of Tally-Inventory Info-Stock Group-Create
Chocolate, Medicines, Cotton Pants, Jeans Pants, Formal Shirts, T-Shirts
Gateway of Tally-Inventory Info-Stock Item-Create
5 Stars , Kitkat , Chocolate , Cadbury , Dairy milk
Moov ,D’Clod , Adhensive tape rolls , Medicines ,Band Aid box
Boric Acid powder, T-Shirts , Formal Shirts , Peter England
Tiger , Jeans Pants , Cotton Pants
Journalize the following Transactions using the debit and credit given by the American accounts
1. Commenced business with cash 10,000
2. Deposited into bank 5,000
3. Purchased goods for cash 3,000
4. Sold goods for cash 2,500
5. Purchased goods from A on credit 4,000
6. Sold goods to B on credit 4,500
7. Withdraw from bank 3,000
8. Paid A on account 2,000
9. Received from B on account 2,500
10. Took loan from C 5,000
11. Gave loan to D 4,000
12. Paid salary 1,000
13. Cash withdraw from the business for personal 200
14. Rent paid to E 1,000
Cash in hand
Rakesh and company
1. Started business with cash Rs. 2,000, Bank Rs. 20,000.
2. Issued cheque for goods purchased Rs. 1,000.
3. Bought goods for cash Rs.8,000.
4. Bought furniture from Anil for cash Rs.100.
5. Bought goods from harish Rs. 1,500.
6. Bought goods from chandan on credit Rs. 5,800.
7. Returned damaged goods to Chandan Rs.800.
8. Bought goods from Naveen and paid by cheque immediately Rs.400.
9. Sold goods to Guptha Rs. 1,000.
10.Received a cheque from Guptha Rs.1,000 for goods sold.
11.Paid commission Rs.2,000.
12.Paid wages by cheque Rs.4,000.
13.Draw cheque for personal use Rs.4,000.
14.Draw cash for personal use from bank Rs.3,000.
15.Receive a cheque from Manju Rs.2,800.
16.Borrow loan from Anands Rs.1,000.
17.Paid Anands Loan with interest Rs.1,000.
Surdas and company
1.Started business with cash Rs.10,000,furniture Rs.4,000 and machinery Rs.5,000.
2.Bought goods from Anil on credit Rs. 4,000 and for cash Rs.5,000.
3.Sold goods to Rajesh on credit Rs.5,000 and for cash Rs.3,000.
4. Bought goods from Arun Subject to trade discount of 2% of Rs.2,000.
5. Sold goods to Ramesh subject to trade discount of 5% of Rs.4,000.
6. Paid salary Rs.1,000, printing Rs.150 and wages rs.100.
7.Received rent Rs.500, commission Rs.400.
8. Received a cheque from Ganesh Rs.1,000.
1. Commenced business with cash Rs. 10,000.
2. Purchased goods for cash Rs.3,000.
3. Opened a bank account with Rs.2,000.
4. Purchased stationary Rs.1,00.
5. Purchased furniture Rs.1,000.
6. Sold goods to A Rs.2,000.
7. Purchased goods from B Rs.2,000.
8. Sold goods for cash Rs.1,000.
9. Paid for postage Rs.20.
10.Took loan from C Rs.1,500.
11.Paid rent Rs.300.
12.Withdraw from bank Rs.800.
13.Received from A on account Rs.500.
14.Paid commission by cheque Rs.200.
Roa and company
1. Bought goods for cash 2,500
2. Bought office furniture for cash 500
3. Paid for postage 10
4. Purchased goods from Rajkamal 2,000
5. Sold goods for cash 150
6. Bought goods from Rahim 400
7. Sold goods to Suresh 400
8. Sold goods to Nayak 250
9. Purchased goods for cash 400
10. Recevied cash from Nayak 200
11. Paid cash to Rahim 50
12. Returned goods to Ralkamal 200
13. Suresh returned goods 50
14. Paid salary 150
15. Sold goods for cash 500
16. Rao withdraw for his personel use 800
17. Paid for stationery 100
18. Paid rent 50
19. Received commission 225